Bylaws of the Coastside Progressive Democrats
Article I: Name and Affiliation
Section 1. This organization shall be known as the Coastside Progressive Democrats, herein after referred to as the “CPD.”
Article II: Purpose
Section 1. A purpose of the CPD is to support candidates of the Democratic Party.
Section 2. An equal purpose of the CPD is to support the principles of:
Honest and transparent government
Equal and inclusive opportunity and justice for all Americans
Voting rights and election integrity
Income equality and a living wage
Protecting our natural environment and wildlife
Clean energy and preservation of our natural resources
Clean water and clean air
Immigrant rights and protections
Public education and free college tuition
Women's rights, reproductive freedom, and equal pay
LGBT rights and marriage equality
Protecting the welfare of infants, children, and seniors
Restorative juvenile justice
Disability rights and protections
Regulating gun ownership
Free speech and internet privacy
Restoring Democracy and removing big money from politics
Article III: Membership
Section 1. All members of the CPD shall be registered Democrats who who live in San Mateo County. If under the age of eighteen (18) years, member shall declare their intention to register as a Democrat.
Section 2. People who are not registered Democrats but support progressive causes may become nonvoting Friends of the Coastside Progressive Democrats and participate in CPD activities.
Section 3. Membership may not be limited due to race, color, national origin, sex, age, religion, ethnic identity, physical ability, sexual orientation, gender identity, or economic status.
Section 4. Members shall abide by the Bylaws of CPD. In particular, members shall agree to diligently study and adhere the purpose of the CPD as laid out in Article II of the Bylaws and in the mission statement of the CPD. No officer or agent of any organization that actively works against the purpose of CPD shall be allowed membership.
Section 5. The membership year starts on June 1.
Section 6. A member shall be considered in good standing if their dues are current. Membership dues must be current in order to vote at any meeting.
Section 7. Voting rights are subject to compliance with the other provisions of these bylaws.
Article IV: Dues
Section 1. The dues schedule shall be proposed by the Board and approved by majority vote of the membership.
Section 2. All dues are due and payable on the first day of the membership year.
Section 3. Membership will lapse if dues are more than 90 days past due.
Article V: Membership Meetings
Section 1. The Annual Meeting of the membership shall be held in the first month of the membership year for the purpose of the election of Board members. The President shall make a report on the activities of the CPD for the past year. There will then be an opportunity for all members to discuss the future direction of the CPD.
Section 2. General Meetings shall be held at least quarterly. The Board shall set the time and place.
Section 3. Any two Board members or the President may call a Special Meeting with at least 7 days notice to the membership.
Section 4. A quorum must be present to conduct business at the Annual, General, or Special Meeting of the membership. A quorum shall consist of the greater of 10% or 8 paid up members, and must include at least one officer.
Article VI: Board Elections
Section 1. Elections for 11 Board members shall be held at the Annual Meeting.
Section 2. The Board shall appoint a Nominating Committee no later than 50 days prior to the Annual Meeting.
Section 3. The Nominating Committee shall be comprised of 3 or 5 members in good standing. The Nominating Committee shall not contain any current Board members and any persons running for office.
Section 4. The Nominating Committee must appoint a Chair 45 days prior to the Annual Meeting. If the Nominating Committee does not appoint a Chair one will be appointed by the Board President.
Section 5. Nominations may be made by any three CPD members and submitted to the Nominating Committee Chair via email. Multiple nominations are allowed.
The Nominating Committee Chair shall email the membership with a request for nominations no later than 40 days prior to the Annual Meeting.
The Nominating Committee Chair’s contact information (email addresses and phone number) must be provided to the membership via email.
The subject line of the email shall read: “Request for CPD Board Nominations”
The body of the email shall include a request for Board nominations, the deadline for nominations, and the current membership roster. The membership shall be provided 7 days to email nominations to the Chair.
The Nominating Committee’s email content shall be limited to the nomination process and may include the date, time, and location of the Annual Meeting.
Section 6. The Nominating Committee shall report nominations for all Board positions to the membership no later than 28 days prior to the election.
Section 7. During the Annual Meeting nominations for Board members may be made from the floor with two seconds.
Section 8. Nominees shall agree to serve a one-year term.
Section 9. Board members shall not serve on another Democratic club Board while serving on the CPD Board.
Section 10. All members must be present to vote and must have been a member for at least 45 days prior to the election.
Section 11. The election of Board members shall be by open ballot. Ballots shall be counted using an Instant Runoff method. A Tellers Committee shall be appointed by the President, which shall not contain any persons running for office.
Section 12. Annual Meetings of the membership may be audio recorded and videotaped.
Article VII: Board Meetings
Section 1. At the meeting of the Board following the Annual Meeting the Board will elect officers as the first order of business. The Board will appoint a Board member to act as Temporary Chair to facilitate the election of officers. Officers will assume office following the election.
Section 2. Board Meetings shall be held at least every other month. A quorum shall consist of a majority of the Board. A quorum must be present to conduct Board business. Board meetings may be held via videoconference.
Section 3. The Board may conduct emergency meetings via videoconference if a regular Board meeting cannot be conducted because of the urgency of a matter before the Board. Decisions made via videoconference must be approved by 2/3 of the Board. All emergency meetings should be noticed on the CPD website at least 24 hours in advance. Emergency meetings are open to CPD membership and the public.
Section 4. The President shall set the agenda for Board meetings. Board members may place items on the agenda. Any Board member wishing to place an item on the agenda shall notify the President at least 72 hours prior to the meeting.
Section 5. The Board shall set the time and place of all CPD membership meetings and Board meetings.
Section 6. Board Meetings may be audio recorded and videotaped.
Article VIII: Officer Elections
Section 1. Board officers shall be President, Vice President, Secretary, and Controller. Officers must be elected Board members.
Section 2. The Board shall elect officers annually.
Section 3. The election shall be held at the first Board meeting following the Annual Meeting of the membership. Any member of the Board may make nominations for officer positions. Nominees must be present when nominated and agree to serve a one-year term.
Section 4. The election process starts with President, to be followed by Vice President, Secretary, and Controller. The election process continues until all officer positions are filled. Each nomination is decided by a majority vote of the Board.
Section 5. The duties of the Board shall be to determine the programs and activities of the CPD and to distribute a newsletter to all members.
Section 6. The duties of the officers are:
The President shall be the presiding officer at all CPD membership meetings and at Board meetings. The President is responsible for developing and implementing the CPD fundraising plan. The President is an ex-officio member of all committees. The President may delegate authority, as it appears prudent. The President is the official CPD spokesperson.
The Vice President shall preside at any meetings where the President is absent or when requested by the President. The Vice President shall assist the President with fundraising.
The Secretary shall keep the minutes of each Membership Meeting and each Board Meeting. The Secretary shall distribute the previous Board minutes prior to each Board Meeting. The Secretary shall prepare and distribute CPD correspondence as directed by the Board and shall receive and distribute correspondence to the Board. Secretary shall publish the minutes on the CPD website.
The Controller shall maintain the books and financial records of the CPD and shall prepare a Controller’s report for each meeting of the Board. The Controller shall maintain the CPD bank account and shall receive and disperse CPD funds. The Controller shall maintain the membership roster for the CPD and shall prepare the reports needed to maintain affiliations with the California Democratic Party.
Article IX: Resignation and Removal from Office
Section 1. Any Board member may be removed from office by a vote of the membership at a General or Special Meeting. Complaints must be submitted in writing to any Board member. Complaints must be sent to the membership at least 14 days prior to the meeting date at which removal is to be discussed and voted upon. Removal of a Board Member must be voted on at a meeting where a quorum is present. Prosecution and defense for the removal of a Board member shall be given at least 5 minutes each to present their positions, followed by membership discussion. The vote to remove must be by a 2/3 majority of those members present.
Section 2. Any Board member may be removed from office by majority vote of the Board for:
Registering in a party other than the Democratic Party
Publicly advocating that voters not vote for the endorsed nominee of the Democratic Party for any partisan office, or endorsing the nominee of another party in a partisan race.
Missing three consecutive Board meetings.
Engaging in conduct deemed to be unbecoming during the execution of CPD business. Misconduct shall include but not be limited to sexual or other forms of harassment.
Criminal conviction. Arrests, charges dismissed, charges pending, and charges of which the individual has been acquitted are not grounds for removal.
Section 3. The Board may appoint a member to fill the unexpired term of a resigned or removed Board member, or may call a special election.
Article X: Rules and Procedures
Section 1. The rules to be followed at membership and Board meetings shall be Robert’s Rules of Order, Revised. Should these bylaws conflict with those rules, these bylaws shall prevail.
Article XI: Committees
Section 1. Each Board member shall serve on at least one standing committee.
Section 2. There shall be the following Standing Committees:
Membership & Program
Responsible for increasing the membership, planning membership meetings, and membership activities.
Endorsements & Candidate Development
Responsible for candidate training, candidate outreach/communications, organize endorsement interviews, and organize endorsement meetings.
Outreach & Communications
Responsible for informing the public and membership about CPD news and activities. Develop and maintain the CPD website and social media accounts. Publish CPD newsletters and email blasts. Responsibilities include developing content, design, and distribution.
Financial oversight, develop a yearly CPD budget, review Controller reports, review fundraising plan produced by the President and Vice-President.
Section 3. Ad hoc committees may be created by any elected officer of the Board. Ad hoc committees may be disbanded by the officer who created the committee or by 2/3 vote of the Board.
Section 4. The Chairs of Standing and Ad Hoc Committees may be nominated by the President and approved by majority vote of the Board provided a quorum is reached. The Chairs shall recruit additional committee members from the CPD membership.
Section 5. The purpose and function of the committees shall be approved by the Board.
Section 6. All committee Chairs shall report the activities of their committees at each Board Meeting, in person or by written report.
Section 7. Committees may publish reports on the CPD website.
Section 8. Committee meetings may be audio recorded and videotaped.
Article XII: Finances
Section 1. The Controller shall maintain the CPD checking account.
Section 2. The President and the Controller shall be signatories on the CPD checking account. One signature shall be required on checks under $450, two signatures shall be required for checks over $449.
Section 3. Board approval is required to open bank accounts.
Section 4. The Controller shall distribute an accurate financial report at each Board Meeting. The Controller shall also submit an annual report to the membership at the Annual Meeting.
Section 5. The Controller is the Chair of the Finance Committee and is responsible for ensuring that expenditures are consistent with the budget. If changes are needed, the Controller shall first obtain Board approval.
Article XIII: Endorsements
Section 1. Only one registered Democrat per contested position may be endorsed in a voter nominated top-two open primary.
Section 2. Only one registered Democrat per contested position may be endorsed for office in a general election.
Section 3. The California Democratic Party endorses in statewide elections for candidates and propositions. The CPD may vote to concur with these endorsements, make their own endorsements, or remain neutral.
Section 4. The CPD membership can choose to make endorsements of one registered Democrat per any contested position in San Mateo County, including in non-partisan races.
Section 5. The CPD membership can choose to make endorsements for any local ballot measure within San Mateo County.
Section 6. CPD endorsements and recommendations must be approved at an official meeting of the membership by at least 60% of those voting for that individual candidate, proposition, or measure.
Section 7. The membership shall be notified at least 15 days prior to an endorsement meeting.
Article XIV: Resolutions
Section 1. The CPD will from time to time take positions on local, state, and national legislation.
Section 2. The CPD may also take positions on other issues.
Section 3. A resolution on issues may be submitted to the membership by the Board or by a petition signed by six or more members.
Section 4. A resolution must be approved at an official meeting of the membership by a majority of those voting.
Article XV: General Policies
Section 1. All Membership meetings and Board meetings shall be open to the public, regardless of race, color, national origin, sex, age, religion, ethnic identity, physical ability, sexual orientation, gender identity, or economic status.
Section 2. The activities of the CPD shall be as open to the public as possible, consistent with a reasonable degree of decorum, as determined by the President.
Section 3. These Bylaws, all Annual Reports, and Board Meeting Minutes shall be available to the public on the CPD website.
Section 4. Board members shall provide contact information on the CPD website. Contact information shall include email address and phone number for each board member.
Section 5. The membership roster shall be available to Board members and current CPD members. Membership and newsletter lists shall not be disseminated or used for non-business without Board approval.
Articles XVI: Selection of Representatives to California Democratic Party (CDP) Pre-Endorsing Conferences
Section 1. CPD representatives shall be allocated as follows: one representative, resident, in the Assembly District and duly registered as a member of the Democratic Party of California, for each full (not a fraction thereof) 20 members in good standing registered to vote in the Assembly District who were listed on the roster submitted to San Mateo County Democratic Party and to the appropriate Regional Director of the CDP no later than July 15 of the year immediately prior to the endorsing process.
Only members in good standing, who are registered Democrats, as of the July 1 deadline shall be included on the roster.
“Member in Good Standing” shall mean a member whose dues are current.
The status of such members shall be certified by the CPD President, Secretary, or Controller.
The CPD representatives to any particular pre-endorsing conference shall be from the roster described above. The overall list of representatives to all conferences shall be equally apportioned between men and women, to the extent possible.
Section 2. Representatives shall be selected by majority vote of the Board.
Article XVII: Amendments
Section 1. Amendments to these Bylaws may be submitted to the Board by any two Board members or by any 5 members.
Section 2. Proposed amendments must be distributed to the membership at least 14 days prior to a vote by the membership.
Section 3. Proposed amendments must be voted on at a meeting of the membership where a quorum is present. Proponent and opponents to the amendment shall be given at least 5 minutes each to present their positions followed by a membership discussion.
Section 4. Voting on amendments shall be by open ballot. Amendments must receive a 2/3 vote of approval from the members present to pass.
Section 5. Amendments take effect immediately upon approval.
Friday, September 21, 2018